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Scottish Orienteering Association – Board Positions

Scottish Orienteering Association www.scottish-orienteering.org
Glenmore Lodge, Aviemore PH22 1QZ info@scottish-orienteering.org

Job Description: Finance Director (formerly Treasurer)*
Appointed by: SOA Membership
Period of tenure: Three years
Reporting: Regular standard report to SOA Board
Aims: Administer the financial business of the SOA in collaboration with the Board.
Duties and Responsibilities:
• Keep in regular contact with the Chief Operating Officer at the National Centre over financial matters
• Board Committee meetings (normally 4 per year); provide budget statements and forecasts.
• Annual General Meeting: liaise with auditor and prepare report and accounts
• Liaise with SOA Squads (ScotJOS, SEDS, Vets) regarding financial matters.
• Quarterly tasks.
o Collect quarterly revenue form 6 day Company
o Review accounts and financial information provided by COO/National Centre
o Review Stirling Surveys map printing contract
• Annual tasks.
o February/March: with COO, prepare accounts for previous year
o April: manage professional staff pay increases, make recommendation to SOA Board and advise sportscotland of changes
o June: with COO, prepare annual reports for Companies House and the Charity Regulator
o July: update insurance schedule
o October/November: contribute to submission to sportscotland for investment by preparing financial information for the current year and proposals for the
new year
o November: attribute budget lines to Directors and prepare next annual budget for approval by SOA Board.
• Scottish Orienteering 6-Day Event Co. Ltd.: attend the 6-Day Co. AGM as a shareholder; receive copies of the minutes of the AGM and Directors’ Meetings.

*This post has been renamed as a result of day-to-day accounting being passed to staff at the National Centre.

Job Description: Secretary
Appointed by: SOA Membership
Period of tenure: Three years
Reporting: Standard report to SOA Board as required
Aims: Administer the business of the SOA Board as directed by the SOA Board.
Duties and Responsibilities:
• Board meetings (normally 4 per year): arrange venue, collation of reports, circulation of Agenda and relevant reports, prepare minutes and action sheet from
the meeting; circulation of minutes to SOA Board, COO, website manager, 6-Day Co Directors
• Liaise with COO over Board business
• Maintain the Register of Directors’ Interests and the schedule of Key Dates for Board business
• Monitor the progress of Action Items from Board business
• Agree the annual budget for Board expenses with the Finance Director
• Correspondence: receive and take appropriate action with correspondence addressed to SOA Secretary.
• Scottish Orienteering 6-Day Event Co. Ltd.: attend the 6-Day event AGM as a shareholder; receive copies of the minutes of the AGM and Directors’ Meetings.

Job Description: Development Director
Appointed by: SOA Membership
Period of tenure: Three years
Reporting: Regular standard report to SOA Board
Aims: Have oversight of, manage and monitor the development of the sport of orienteering in Scotland Duties and Responsibilities:
• Regularly liaise with and agree development plans with the SOA Development Officers and Education and Events Managers
• With the professional staff, monitor progress against key performance indicators for development
• Agree the annual budget for development with the Finance Director
• Identify and promote opportunities for the development of the sport, including longer term possibilities
• When necessary, communicate with British Orienteering on development matters

If you have any questions about the roles, please contact Roger Scrutton, SOA President: president@scottish-orienteering.org

If you’d like to apply for any of the roles, please contact Stef Lauer as Company Secretary with your CV: stef.lauer@scottish.orienteering.org

Visit your local branch

IoD Scotland has branches across all of Scotland giving you the opportunity to see what’s on in your area over the coming months.

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Iod.scotland@iod.com

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Fax: 0131 557 5818
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EH2 4 DR

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